The White Falcon - 30.04.1965, Blaðsíða 4

4
WHITE FALCON
Friday, April 30, 1965'
Comptroller Keeps All Books,
Regulates Finances For IDF
DAILY ROUTINE — Accounting for over 70 allotments and making out reports involve a lot of paper
work. From left to right are: Larry C. Zeman, SKSN, Ralph V. Thompson, SKSN, Thomas G. Stewart,
SK2, Poseph S. Pallazola SKSA, Mrs. A. Valenti, Mrs. Helen Qualls, and Mrs. Asta Fuller, of the
General Accounting Section.
MMM... .THAT PUZZLES ME —
Mrs. Barbara Howell seems to be
saying looking up at her records,
while Edourd M. Cordova, SK2, is
answering the phone and Ivan G.
Wood, SN, is completing a report.
MANY MORE—Joseph N. Belche,
SKI, Robert P. Lynch, SK3, and
Harvey G. Goulart, SK2, classify
several of the thousands of docu-
ments that will be posted in the
stores ledgers.
PAY DAY IS NEAR — The Time-
keeping & Payroll section is one
of the busiest sections when the
civilian pay day approaches. From
left to right are: Mr. Runar Mar
Vagnsson, Mr. Gudundur Jonasson,
Mr. Thararinn Petursson, Miss
Gudlaug Kristinsdottir, Mrs.
Naomi Conner, and Mrs. Husda
Ragnars.
A NEW DEPUTY—Lt Junior J. Watson, SC, fiscal PROBLEM—Mr. Jonas Nordquist (on the phone)
officer, explains to his new assistant, Mr. Robert and Mr. Jonas Gudmundsson, of the Stores Ac-
D. Hendricks, supervisory accountant, the new job counting section, verify the amount of material
he will be performing. received which should be recorded accurately in
the general ledger.
SOMETHING NEW—New changes in the Navy SPECIAL MACHINE—Working on the NCR ac-
Comptroller Manual occur quite often. James W. counting machine is Mrs. Helen Qualls.
Cartledge, SKCA, shows Samual O. Slay, SKCS,
the latest one.
by Andre P. Levac, SN
Knowing exactly how much money is spent and keeping
records of the financial transactions operated by the Ice-
land Defense Force, is vital for this command.
Located in Bldg. T-740, the Accounting Branch is part
of the Comptroller Dept, headed by Cdr B.C. Rasche, comp-
troller. The Branch is responsible of keeping track of all
the expenditures made by the Naval Forces in Iceland. It
is divided into four major sections: General Accounting;
Cost Accounting; Inventory Accounting; and, Timekeeping
& Payroll. The purpose and function of each section varies
with their mission.
Maintains Congress Allotments
The General Accounting Section—supervised by Mrs. A.
Fuller—maintains the official accounting ledgers and sup-
porting subsidiary records covering commitments, obliga-
tions and expenditures of all funds made available to the
station; performs allotment accounting for the naval ele-
ment of the Iceland Defense Force, and, maintains official
permanent records for approximately 70 various allotments
imposed by Congress to this activity. For each of these
allotments, appropriate control ledgers are maintained to
determine the status of funds at all times in relation to
amounts spent and amounts available.
Reports To Bureau, Yards & Docks
Maintaining cost records on standing and specific job
orders assigned and utilized; each accumulating charges
made to job order for the proper distribution of labor and
material charges; and, providing statistical reports to
Bureau, Yards and Docks as required, is the job of the Cost
Accounting Section—supervised by J.W. Cartledge, SKCA.
The section also maintains plant property account records,
prepares plant property account returns, and coordinates
and supervises the completion of data in connection with
the physical inventory plant property.
Processes 15,000 Documents
Because the Inventory Accounting Section—supervised
by Mr. J. Nordquist, has to work in close relation with the
Receipt Control Branch of the Supply Dept., it is located
in Bldg. 868A. The section is responsible for the stores and
property accounting of the Naval Station. It also maintains
a general ledger, recording the value of all material re-
ceived and expended in the Appropriation Purchase Ac-
count and prepares the APA Stores Returns and related
reports. Over 15,000 documents are processed monthly
and posted to the Stores Ledger. The current value of our
Appropriation Purchase Account approximates 7 million
dollars.
Pays Over 500 Employees
Receiving and processing all documents effecting the pay
of over 500 Icelandic and American civilian employees and
preparing the payrolls and pay vouchers for individual pay
records and supporting documents are some of the various
functions of the Timekeeping & Payroll Section—super-
vised by Mr. T. Petursson. The section also prepares pay-
roll reports on deductions withheld for taxes, retirement,
life insurance, medical, etc. The vouchers total an average
of $220,000 monthly.
The frequent rotation of military personnel slows down
the maximum production and efficiency of this area, but
the qualities of most personnel received are outstanding.
The 30 staff members of this branch know by experience
that accuracy and team work are two essential qualities
within the sections.
Paper work is an important part of their job. For in-
stance, the General Accounting section alone, prepares and
submits over 200 financial reports monthly as well as
quarterly and annual reports required by the Bureaus and
Offices of the Navy and auxiliary commands.
Have Endless Task
Whether it is for reconciliating the expenditures of allot-
ments, or for calculating the salary of the civilian em-
ployees, or for computing the labor and material charges
by job orders, these experienced and well-trained employees
have an endless task. It is not surprising to see several of
them, for the benefit of their department as well as for
their own improvement, working on their off-duty time
on week-ends.