Bókasafnið - 01.01.2002, Síða 48

þess að gögnum sé í raun eytt en „delete" skipunin
gefur enga vissu fyrir því að þessi gögn geti ekki
vaknað til lífsins á ný (ISO 15489-1:2001 2001, 11-
17 og ISO/TR 15489-2:2001 2001, 7-21).
Lokaorð
Útgáfa ISO 15489 í október 2001 er vissulega merkis-
atburður í sögu skjalastjórnar. Við samningu staðals-
ins hefur verið safnað saman mikilli reynslu í skjala-
stjórn og hann skýrir hvernig best skuli staðið að
verki. Staðallinn á skilyrðislaust tilkall til þess að
njóta fullrar athygli allra þeirra sem fást við skjala-
stjórn. Hann tekur til skjala í hvaða formi sem er,
þ.e.a.s. skjala á pappír, filmum, diskum og böndum. í
staðlinum er fjallað um alla þætti skjalastjórnar og
öll skjöl hjá skipulagsheildum en ekki um söguleg
skjöl á þjóðskjalasöfnum.
Staðallinn setur fram staðlaða en óskilyrta leið til
þess að stjórna skjalaflæði á upplýsingaöld. Hann er
okkur líka hjálp í að tryggja að skjöl séu óbrengluð
heimild um það sem raunverulega gerðist. Skipulags-
heildir geta átt eilíft líf. Þess vegna er mikilvægt að
skjölin varðveiti sögu þeirra, séu til varnar í málum
fyrir dómstólum, fullnægi reglugerðum og kröfum
yfirvalda en síðast en ekki síst séu ávallt til taks þegar
þeirra er þörf til þess að viðskipti dagsins megi verða
viðskiptavinum og skipulagsheildinni til hagsbóta.
Heimildir
AS 4390.1 - AS 4390.6 - 1996: records management (part 1:
general, part 2: responsibilities, part 3: strategies, part 4: con-
trol, part 5: appraisal and disposal, part 6: storage). Home-
bush, NSW. Standards Association of Australia, 1996.
Bower, Lynne. ARMA 2001: an information odyssey, Records
Management Bulietin 105 (desember 2001): 19-23.
Carlisle, Diane K. ARMA votes for international standard,
NNQ: neuts, notes, and quotes 21 (mars 1997): 8.
Connelly, James C. The new international records manage-
ment standard: its content and how it can be used,
lnformation Management Journal 35, 3 (júlí 2001): 26-36.
ISO 15489-1:2001: information and documentation - records
management: part 1: general. Geneva. ISO - International
Organization for Standardization, 2001.
ISO 2788: documentation - guideiines for the establishment and
deuelopment of monolinguai thesauri. 2. útgáfa. Geneva. ISO -
International Organization for Standardization, 1986.
ISO 690-2: information and documentation - bibliographic re-
ferences: part 2: electronic documents or parts thereo/. Geneva.
ISO - International Organization for Standardization,
1997.
ISO/FDIS 5127: information and documentation - vocabulary.
Geneua. ISO - International Organization for Standardiza-
tion, 2000.
ISO/TR 15489-2:2001: information and documentation - records
management: part 2: guidelines. Geneva. ISO - International
Organization for Standardization, 2001.
ÍST EN ISO 14001:1996: umhverfisstjórnunarkerfi - /orsferift
dsamt leiðbeiningum um notfeun - enuironmental management
systems - specifications utith guidance for use. Reykjavík.
Staðlaráð íslands, 1997.
ÍST ISO 5963:1985: heimiidaskráning - aðferðir uið athugun
heimiida, greiningu á efni þeirra og ual efnisorða: documenta-
tion - methods for examining documents, determining their
subjects, and selecting indexing terms. Reykjavík. Staðlaráð
íslands, 1994.
ÍST EN ISO 9001:2000: gceðastjórnunarkerfi - ferö/ur: quality
management systems - requirements. 3. útgáfa. Reykjavík.
Staðlaráð íslands, 2001.
ÍST ISO/IEC 17799:2000: upplýsingatœkni - starfsvenjur fyrir
stjórnun upplýsingaöryggis: information technoiogy - code of
practice for in/ormation security management. Reykjavík.
Staðlaráð íslands, 2001.
Jones, Philip. ISO 15489 launched at ARMA 2001, Records
Management Bulletin 105 (desember 2001); 38.
Jóhanna Gunnlaugsdóttir. Ástralskur staðall fyrir skjala-
stjórn, Fréttabré/ Félags um skjalastjórn 10, 3 (desember
1997): 3.
McLean, Bob. BSIISO 15489: will you be a standard bearer in
the 21st century? Records Management BuIIetin 104 (október
2001): 3-11.
Marinó G. Njálsson. Öryggi upplýsinga er mikilvægt, Morgun-
blaðið (1. desember 2001): 54.
Robek, Mary F., Brown, Gerald F. og Stephens, David O. Infor-
mation and records management: document-based information
systems. 4. útgáfa. New York. Clencoe - McGraw-Hill, 1996.
Steemson, Michael. Global experiences: what we can learn
from other people, Records Management BuIIetin 105 (des-
ember 2001): 25-36.
Steemson, Michael. ISO 15489: you're gonna need it - so
remember it! Aðgengilegt á: http://www.caldeson.com/iso
15489.html (sótt 10. ágúst 2001).
Summary
A new standard for Records Management
The publication of the new standard ISO 15489: 2001:
Information and Documentation - Records Management in
October of 2001 is certainly a landmark in the history of
records management. In writing the standard, a wealth of
experience in records management has been collected to
explain best practices in the field. The standard should
therefore be read and studied by everyone involved in
records management.
The standard applies to records in any medium or
format. However, records managed by archival institutions
are not covered. The standard covers on the other hand all
aspects of records management from definitions of terms to
counting the benefits obtained from such a system. The
standard discusses in detail the records management
requirements, the design and implementation of a records
system, the processes and controls involved in such a
system, the monitoring and auditing of the system and
finally, the training needed to operate it successfully. The
publication is in two parts. Part 1 is the standard and Part 2
are the guidelines which were written to give guidelines on
the implementation of the standard.
The articles covers the various sections of the standard
and reviews at the same time the guidelines given for each
section. It is a critical evaluation of the standard based on
experience from current best practice in records
management in Iceland.The conclusion is that the standard
puts forward a standardized procedures for managing the
flow of records in the age of information. It offers also help
in making certain that records are indeed a proof of what
really happened. Organizations may have an etemal life. It
is, therefore, important that records preserve their history,
will be available in legal defence, will meet the regulations
and demands of the government, and last but not least, will
be readily available so that the business of the day can be
transacted for the benefit of the organization and the
customer.
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BÓKASAFNIÐ 26. ÁRG. 2002